Best A4 Desktop Scanners of 2023

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The A4 desktop scanner has become an essential piece of hardware for most small office, home office (SOHO) work environments. Since the global pandemic of 2020 there has been a significant increase in A4 desktop scanner use.

With office space at a premium, leading scan manufacturers have designed smaller desktop units incorporating many advanced features. Duplex scanning (the capture of information on both sides of a document, in one pass) improves speed and workflow efficiency. Some A4 desktop scanners now include Wi-Fi functionality, making it possible to scan from mobile devices, eliminating the need for a desktop PC.

A4 scanners can now handle large batches of documents (up to 100 sheets) using an Automatic Document Feeder (ADF). Compact document scanners can also process batches of 40 pages per minute, scanning at high resolutions, with accurate results and a minimum of paper jams.

In this article we recommend five of the best A4 desktop scanners available in 2023. All of our recommendations are perfect for office or home use and will take up minimal space on your desktop.

Brother's simple and intuitive, ADS-4500W offers a user-friendly touch screen combined with the option of wired (USB 3.0) and wireless connectivity. Kofax Power PDF software is available as standard, allowing the user to scan, create, convert, edit, share and eSign PDF files with ease. 

For a limited time only, you can choose a 3-year extended warranty or £60 cash back when you purchase the Brother ADS-4500W. Find out more >

Key features

  • 35ppm
  • 60 sheet ADF
  • Daily duty cycle - 5,250 scans
  • 7.1 cm touchscreen 
  • Wireless & wired connectivity
  • Scan from your mobile/tablet 
  • Software - Brother ScanEssentials Lite, NewSoft Presto! Bizcard 6, Image Folio, Brother iPrint&Scan for Desktop, Kofax PaperPort, Kofax Power PDF Standard v3, Remote Setup.

 

The imageFORMULA DR-S130 from Canon is a robust A4 document scanner capable of scanning up to 3,500 documents per day. CaptureOnTouch software offers a user-friendly interface with simple icon-based operation. Easily configure job button shortcuts, for frequently performed scan tasks, to save and send documents to multiple destinations, including cloud services.

Key features

  • 30ppm
  • 60 sheet ADF
  • Daily duty cycle - 3,500 scans
  • 10.9 cm touchscreen 
  • Wireless & wired connectivity
  • Scan from your mobile/tablet 
  • Software – CaptureOnTouch, CaptureOnTouch Job Tool, Wireless Connection Setup Tool.

 

Epson’s WorkForce ES-580W wireless desktop scanner has a large 100 sheet hopper, with duplex scanning speeds of up to 35ppm. The ES-580W has phenomenal Optical Character Recognition producing accurate results. OCR is precise down to a font size of 4pt on both serif (Times) and sans serif (Arial) typefaces. To put this into context, 4pt is the size of text on ‘check the small print’ documents. For extra peace of mind this stylish unit incorporates a 3-year warranty as standard.

Key features

  • 35ppm
  • 100 sheet ADF
  • Daily duty cycle - 4,000 scans
  • 10.9 cm touchscreen 
  • Wireless & wired connectivity
  • Scan from your mobile/tablet 
  • Software - Epson ScanSmart.

 

The ScanSnap iX1600 has become the industry’s leading A4 desktop scanner, since its release in 2021.

The iX1600 is designed with advanced feeder technology to prevent paper jams, allowing the user to scan a wide range of documents such as thick, long and folded documents. Larger, folded documents can be scanned in stages, then automatically stitched together using ScanSnap Home software. 

The Scanner Shop are the only UK reseller to offer our customers an exclusive 2-year extended warranty when purchasing ScanSnap products. Find out more >

Key features

  • 40ppm
  • 50 sheet ADF
  • Daily duty cycle - 6,000 scans
  • 0.9 cm touchscreen 
  • Wireless & wired connectivity
  • Scan from your mobile/tablet 
  • Software - ScanSnap Home, ScanSnap Manager, ABBYY FineReader, Kofax Power PDF.

 

The Kodak alaris E1030 document scanner came to market in early 2023, superseding the popular E1025. A new addition to the E1030 is dual illumination technology, usually reserved for high end scanners. As the phrase suggests two lights are incorporated, replacing the single light and reflector system. Dual illumination provides brighter, even illumination, which helps eliminate shadows that can be created while scanning crumpled documents.

For a limited time only, you will receive a 5-year Advanced Unit Replacement warranty when you purchase the Kodak alaris E1030. Find out more >

Key features

  • 30 ppm
  • 80 sheet ADF
  • Daily duty cycle - 4,000 scans
  • Built-in Smart Touch technology 
  • Wired connectivity 
  • Software - Smart Touch, Smart Touch Export Tool, VRS Elite 5.2.


The Scanner Shop has a simple but informative comparison function which will help you compare the attributes of the document scanners listed in this article.
View Comparison Chart.

If you would like advice on which A4 desktop scanner would best suit your business, please contact us.

Published 28/03/2023